Board meeting notes 2014-06-25

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<< 2014-05-28 Board Meeting Minutes none


Attendance

  • Ben
  • Claudio
  • Jonathan
  • Brett
  • Joe
  • Danny
  • Cliff
  • Ernest

Count: 8

Agenda

  • Finances
    • Ben's going to get them clarified, and will update later.
  • Lease Update
    • Signing 2 year lease
    • Space isn't used enough/active enough to warrant a move
    • Our current location is great
    • We'll need to stay on top of organization
  • Doing Events-
    • How we've done them in the past
    • How we'll do them in the future
  • Classes update
    • SMT class
    • Hand Lettering Follow up?
  • Shop Reorganization Day
    • When?
    • Move all CNC Stuff to the back wall.
    • Hand tools will be moved to the back wall by the common room door.
    • Wood tools along the garage wall
    • Manual Mill/Lathe in the alcove
    • Lose Kegerator
    • PPE/chemical cabinet moved next to common room door
    • Hand Power tools going in green rolling cabinet
    • Tool upgrade decisions
    • Need to send out notice, so that members have a chance to remove personal property or label projects in progress
  • Craigslist
    • Kegerator
    • Old drill press
    • Old radial arm saw
    • Plotter
  • LAN Party Aftermath
    • Too much fun
    • 30 person RSVP cap
    • Need the other 2 tables back (we picked up two tables btw)
    • Network was fine
  • Laser Cutter
    • Current status
    • What needs to be done next
    • Who's taking care of what
    • When it arrives in the US it's going to be "Drop and Go" for 2-3 people. Do we want backup people to ensure we can get it when needed?
  • Sister Org
    • Meet with other orgs to raise awareness
    • offer tit-for-tat
    • one or two key holders?
    • How much?
    • Wood turners
    • UM student makers
    • UM ACM
    • UM IEEE
    • RC Shops
    • Rockets
  • Recycling
    • Who's ok to do it/any issues needing to be addressed?
  • IT
    • Digital Ocean hosting: Wiki, WP, 3d printer buildoff
    • back ups several times per week
    • Can use linode instead if DO is not stable enough


Notes

  • Finances
    • "We got money and know what to do with it." -Brett
  • Lease Update
    • Trying to negotiate a 2-year lease (over a 3-year lease)
      • Waiting on approval from landlord
      • Ben is following up on this
    • Want to eventually take over the space next door when more space is needed/we can afford it
  • Classes
    • Need to schedule at least 1 month ahead of class date
    • SMT - should be ready to begin publicizing the class in 2 week, class should be held in ~4
  • Reorganization Day
    • Tentatively scheduled for Sunday, July 13, from 1pm to 4pm
    • Will likely bribe members with food for participation
    • All projects that are in process will need to be cleaned up/taken home to prevent accidental trashing
  • Craigslist
    • Kegerator, "janky" drill press, radial arm saw, and plotter all slated for Craigslist listings
      • Will check with former owners on some items to make sure they don't want them back
    • Membership to be notified about ads immediately after posting
  • LAN Party Aftermath
    • May drop RSVP cap to 25 from 30 to prevent overcrowding
  • Laser Cutter
    • Not ordered yet
    • Will be ordered soon; paperwork still underway
  • Sister organizations
    • Jonathan is investigating/meeting with members and leadership of other hobby groups
    • May propose associations with groups in future meeting
  • IT
    • Midsouth Makers website has been having problems
    • Joe is graciously helping us out with this at the moment, but need long-term solution