Board meeting notes 2014-06-25

<< 2014-05-28	Board Meeting Minutes	none

Attendance

• Ben
• Claudio
• Jonathan
• Brett
• Joe
• Danny
• Cliff
• Ernest

Count: 8

Agenda

• Finances
  • Ben's going to get them clarified, and will update later.
• Lease Update
  • Signing 2 year lease
  • Space isn't used enough/active enough to warrant a move
  • Our current location is great
  • We'll need to stay on top of organization
• Doing Events-
  • How we've done them in the past
  • How we'll do them in the future
• Classes update
  • SMT class
  • Hand Lettering Follow up?
• Shop Reorganization Day
  • When?
  • Move all CNC Stuff to the back wall.
  • Hand tools will be moved to the back wall by the common room door.
  • Wood tools along the garage wall
  • Manual Mill/Lathe in the alcove
  • Lose Kegerator
  • PPE/chemical cabinet moved next to common room door
  • Hand Power tools going in green rolling cabinet
  • Tool upgrade decisions
  • Need to send out notice, so that members have a chance to remove personal property or label projects in progress
• Craigslist
  • Kegerator
  • Old drill press
  • Old radial arm saw
  • Plotter
• LAN Party Aftermath
  • Too much fun
  • 30 person RSVP cap
  • Need the other 2 tables back (we picked up two tables btw)
  • Network was fine
• Laser Cutter
  • Current status
  • What needs to be done next
  • Who's taking care of what
  • When it arrives in the US it's going to be "Drop and Go" for 2-3 people. Do we want backup people to ensure we can get it when needed?
• Sister Org
  • Meet with other orgs to raise awareness
  • offer tit-for-tat
  • one or two key holders?
  • How much?
  • Wood turners
  • UM student makers
  • UM ACM
  • UM IEEE
  • RC Shops
  • Rockets
• Recycling
  • Who's ok to do it/any issues needing to be addressed?
• IT
  • Digital Ocean hosting: Wiki, WP, 3d printer buildoff
  • back ups several times per week
  • Can use linode instead if DO is not stable enough

Notes

• Finances
  • "We got money and know what to do with it." -Brett
• Lease Update
  • Trying to negotiate a 2-year lease (over a 3-year lease)
    • Waiting on approval from landlord
    • Ben is following up on this
  • Want to eventually take over the space next door when more space is needed/we can afford it
• Classes
  • Need to schedule at least 1 month ahead of class date
  • SMT - should be ready to begin publicizing the class in 2 week, class should be held in ~4
• Reorganization Day
  • Tentatively scheduled for Sunday, July 13, from 1pm to 4pm
  • Will likely bribe members with food for participation
  • All projects that are in process will need to be cleaned up/taken home to prevent accidental trashing
• Craigslist
  • Kegerator, "janky" drill press, radial arm saw, and plotter all slated for Craigslist listings
    • Will check with former owners on some items to make sure they don't want them back
  • Membership to be notified about ads immediately after posting
• LAN Party Aftermath
  • May drop RSVP cap to 25 from 30 to prevent overcrowding
• Laser Cutter
  • Not ordered yet
  • Will be ordered soon; paperwork still underway
• Sister organizations
  • Jonathan is investigating/meeting with members and leadership of other hobby groups
  • May propose associations with groups in future meeting
• IT
  • Midsouth Makers website has been having problems
  • Joe is graciously helping us out with this at the moment, but need long-term solution