Board meeting notes 2010-09-13

<< 2010-09-06	Board Meeting Minutes	2010-09-27 >>

Agenda

• Financial Update
  • Looking for another site? Should we take this site"
• Proposed Membership Changes
  • For spouses considering some sort of based on interests membership
    • Example: One spouse is paying full membership and if the other is simply interested in the camaraderie and spending time with their significant other then only charging $10 or $15
  • Alter student/discounted membership to only drop to $25 after the critical mass number of full members have been reached for any given space
    • Example: Until we have 25 full paying members we do not allow anyone the student membership. Once the 26th person joins, the first would be student who joined gets their membership reduced to $25, when the 27th person joins the next student in line drops to $25, and so on.
• Task Organization
  • A few weeks back Ryan A. suggested that we put together a "task signup sheet" to help with getting others at the meetings involved in the various todos
• Recent Events Discussion
  • T-Shirt Printing
  • LAN Party
• Future Event Discussion
  • Halloween Bake Sale
  • Next LAN Party
• Event Planning Schedule
  • We should plan out events at a minimum of 2 months in advance.
  • Month of September, we need to be planning October and November Events
  • Month of October, we need to be promoting November plans and finalizing December plans
• MidsouthMakers Web Store
  • http://midsouthmakers.org/store/
  • Overview of how the store works
  • What we can do with the store
  • Other store responsibilities (Fulfillment, Customer Service)

Notes

Comes to Order @ 8:35 pm

• Financial Update
  • Currently $2,688 in the bank
    • We made $105 from the T-Shirt Class
    • The LAN party we collected $64 over our cost
      • We should have 1 point of collection for taking money for food / drink / etc
  • Should be we looking for another site?
    • We should consider / visit other sites
    • Walter is contacting the city to look for other sites: http://www.downtownmemphis.com/ccrfc.asp
  • No consistency of donations
• Proposed Membership Changes
  • Smaller amount for spouses of members to have access to space. Social Member
• Task Organization
  • Make a list to have people sign up to do certain tasks for events or meetings.
  • Whoever is in charge of the event / project you should be in charge of a to do list
• Recent Events Discussion
  • T Shirt class went well. Great learning experience
  • The tool kits original plan was to be given out, but the order was delayed and we had to scramble to come up with enough tools
  • LAN party is awesome, we got a great feel for how to do things.
    • Already planning a next LAN For December 11th.
    • Kevin and Brandi in charge of cooking, have the group come up with a grill kit we can use.
    • We can fit 25 people comfortably
    • We need to set up the console games and get those ready for whoever wants to play those.
• Future Event Discussion
  • December 11th For Next LAN Party
  • Mourning picture September 24th
  • Halloween Bake Sale Oct 31st 12-3
    • Find a store that will let us setup in front of
    • Chris & Walter will try to contact stores to find a location for us